Scope
As of September 2018, accessibility legislation states that public sector websites must publish content in an accessible format.
At the time of this assessment (22 June 2023) we have a number of inaccessible PDF’s across the following pages:
• Events
• Publications and FOI
• Kent and Medway Care Record
• Stop Think Choose
• East Kent
• Children, young people and young adults’ emotional wellbeing and mental health
Benefits of creating an accessible version
The benefits of creating a HTML version of these PDF’s would be:
• a fully accessible version for all users to access
• an easily searchable and indexable version
Burden
The time it would take to transfer the information into HTML format would be disproportionate to the return. We’ve estimated that it would take around 3-5 weeks of a content designer’s time to create HTML versions of these PDF’s.
For PDF’s spanning multiple pages, we don’t have the functionality to be able to transfer these into HTML webpages effectively.
Other factors
Due to the nature of some of this content, there was a need to publish the document quickly.
We do not have the functionality to transfer larger multi-page PDF’s containing lots of information into webpage format effectively. We are currently exploring new functionality that will allow us to do this. We aim to have this installed by the next review.
Assessment
The following information is gathered from the period of 1-31 May 2023 due to the availability of analytics.
Our Kent and Medway Integrated Care Strategy was viewed 128 times by 91 users. This PDF contains 57 pages with infographics, tables and charts. We are not able to transfer this effectively into HTML webpage format. We will look to do this if appropriate when we have the functionality installed to be able to support this.
No other document across the site was viewed by more than three users during this time period. These figures indicate that interest in these publications is low.
We estimate that it would take a staff member 3-5 weeks to make this information accessible.
Having considered the estimated effort involved in creating a HTML version, along with the low amount of downloads, we have concluded that the work involved would be a poor use of staff time. This represents a disproportionate burden on the organisation.